Last updated: 25 April 2026
1. Who We Are
TADO Visuals is the photography and design service of Thaddeus Pope, operated by Explore Japan LLC.
For privacy and data-handling purposes, Explore Japan LLC is the business operator responsible for personal information handled through this website and in connection with TADO Visuals services. Where applicable laws use the term “controller”, this generally means Explore Japan LLC in relation to personal information handled through TADO Visuals.
This website is tadovisuals.com.
If you have any questions about this Privacy Policy or about how your personal information is handled, you can contact TADO Visuals by email: info@tadovisuals.com
Formal business and transaction information is provided on the Legal Disclosure page.
2. What This Policy Covers
This Privacy Policy explains how personal information is collected, used, stored and handled when you visit this website, contact TADO Visuals, request information, make an enquiry, book a service, subscribe to updates, or otherwise communicate in relation to TADO Visuals services.
The services offered through this site include event photography, website design and branding, wedding photography, action sports photography, and related communications, delivery and administrative work.
This policy applies to this website and to personal information handled by TADO Visuals in connection with enquiries, bookings, subscriptions, project communication and service delivery.
This website does not currently provide public comments, public user accounts or membership access. Payments may be handled through third-party payment links or payment providers rather than through ordinary website forms.
This policy does not replace the terms of any written quotation, booking agreement, project proposal, service-specific FAQ, pricing page or legal disclosure. Those documents may explain additional service terms, including payment, cancellation, image usage, delivery and copyright.
3. Personal Information Collected
Depending on how you use the website or services, TADO Visuals may collect the following types of personal information.
Contact Form Information
If you contact TADO Visuals through the website contact form, the information collected may include:
- your name
- your email address
- the service you are enquiring about
- the event, project, wedding or session date, where relevant
- the location, where relevant
- the contents of your message
- confirmation that you have checked the relevant pricing and FAQ pages, where applicable
- confirmation that you agree to the handling of your enquiry in accordance with this Privacy Policy
- any other information you choose to include
The contact form is currently managed through WPForms. Form submissions may also record basic technical information, such as IP address, browser type, device information, date and time of submission, and anti-spam or security-related data.
This website uses Google reCAPTCHA on the WPForms contact form to help prevent spam, misuse and automated submissions. Google reCAPTCHA may process technical information such as IP address, device information, browser information, interaction data and other signals used to distinguish human users from automated submissions.
Email and Direct Correspondence
If you contact TADO Visuals by email, the information collected will include your email address and whatever information you include in your message or attachments.
This may include details about an event, project, wedding, session, organisation, venue, schedule, budget, availability, image-delivery needs, website requirements, branding materials or other service-related information.
Booking and Service Information
If you discuss or book a service, TADO Visuals may collect and retain information needed to manage the enquiry, booking, service delivery and related administration.
This may include:
- name and contact details
- organisation or business name, where relevant
- billing or payment-related information
- event, wedding, project or session details
- dates, times and locations
- schedules, shot lists or planning notes
- venue, planner, organiser or stakeholder contact details, where relevant
- delivery preferences
- private-gallery or file-delivery details
- records of communication, agreement, payment and delivery
For photography services, images may include identifiable people. The use, delivery and licensing of photographs are also governed by the relevant service page, pricing page, FAQ page, Legal Disclosure page, and any written quotation or booking agreement.
Website Design and Branding Project Information
For website design and branding projects, clients may provide business, organisational, technical or account-related information needed to carry out the project.
This may include:
- business or organisation details
- existing website information
- domain, hosting or platform details
- branding assets
- copy, images, documents or other project materials
- social-media account information
- Google Business Profile, Google Maps or search-related information
- Mailchimp or email-marketing information
- access credentials or delegated access to relevant systems, where needed
Clients should only provide personal information, customer data, mailing-list data, login details or third-party account access where they have the authority to do so and where it is necessary for the agreed work.
Where possible, delegated access should be used instead of sharing passwords directly.
Mailing-List Subscription Information
If you subscribe to updates from TADO Visuals, the information collected may include:
- your name, if requested
- your email address
- subscription status
- signup date
- unsubscribe status
- mailing-list activity, such as email opens or clicks, where recorded by the mailing-list service
Mailing-list subscriptions are managed through Mailchimp or a similar email-marketing service. You can unsubscribe at any time using the unsubscribe link in a marketing email.
Contact-form details are not used for newsletter or marketing emails unless you have separately subscribed or otherwise clearly opted in.
Technical Website Information
This website is built with WordPress. When you visit the site, technical information may be processed automatically by the website, hosting environment, security systems, analytics tools, form tools, Google reCAPTCHA, cookie-consent tools or related services.
This may include:
- IP address
- browser type
- device type
- operating system
- referring pages
- pages visited
- date and time of access
- approximate location information derived from technical data
- form-submission metadata
- security, spam-prevention or diagnostic information
- cookie or similar technology information
- analytics and website-performance information
This website uses or may use tools including Google Analytics, Google Search Console, Google Maps embeds, Google Business Profile links, security plugins, backup plugins and cookie-consent tools.
Sensitive Information
Please do not send unnecessary sensitive personal information through the contact form or ordinary email.
Depending on the context, sensitive information may include medical information, passport or identity documents, detailed travel documents, financial information, private family information, information about children, or information relating to health, religion, politics, ethnicity, sexuality or other sensitive matters.
If sensitive or confidential information is needed for a specific booking or project, the safest practical way to share it should be agreed where appropriate.
4. How Personal Information Is Used
TADO Visuals may use personal information for the following purposes:
- to respond to enquiries
- to communicate about services, availability, scope, pricing and bookings
- to prepare quotations, proposals or agreements
- to provide photography, website design, branding or related services
- to plan, manage and deliver booked work
- to deliver images, galleries, files, websites or other agreed materials
- to manage payments, invoices, retainers and related administration
- to provide client support before, during and after a project
- to send newsletters or updates where you have subscribed or clearly opted in
- to operate, maintain, secure and improve the website
- to understand how visitors use the website, subject to cookie-consent settings and applicable law where analytics or similar technologies are used
- to manage cookies and consent preferences
- to prevent spam, misuse, fraud or technical problems
- to keep appropriate business, accounting, tax, legal and administrative records
- to comply with applicable legal obligations
- to protect the rights, safety and legitimate interests of TADO Visuals, clients, website users and others
5. Purposes of Use and Lawful Bases Where Applicable
TADO Visuals handles personal information only where there is a practical and legitimate reason to do so.
The main purposes of use are:
| Type of information | Main purpose of use | Typical basis where lawful-basis rules apply |
|---|---|---|
| Contact-form enquiries and email enquiries | To respond to enquiries and communicate about possible services | Responding to a request; pre-contract communication; legitimate business interests |
| Booking and project information | To discuss, plan, book, manage and deliver agreed services | Contract performance; pre-contract steps; legitimate business interests |
| Billing, payment and invoice records | To manage retainers, payments, invoices, accounting and legal records | Contract performance; legal obligations; legitimate business interests |
| Photography-related information and images | To provide photography coverage, edit and deliver images, manage galleries and maintain appropriate service records | Contract performance; legitimate business interests; consent where specifically required |
| Website design and branding project materials | To design, build, write, configure, deliver and support agreed website or branding work | Contract performance; pre-contract steps; legitimate business interests |
| Mailing-list subscription information | To send updates to people who have subscribed or clearly opted in | Consent or opt-in, where required |
| Website technical, security, Google reCAPTCHA and anti-spam data | To operate, secure, maintain and improve the website | Legitimate business interests; legal obligations where applicable |
| Analytics and website-performance data | To understand website use and improve structure, content and performance | Consent where required; legitimate business interests where permitted |
| Cookie-consent records | To remember and manage cookie choices | Legal obligations; legitimate business interests |
| Legal, dispute-resolution and administrative records | To protect rights, respond to claims, maintain records and comply with applicable obligations | Legal obligations; legitimate business interests |
Where TADO Visuals relies on legitimate business interests, those interests may include responding to enquiries, managing client communication, maintaining business records, securing the website, preventing spam or misuse, improving website performance, delivering agreed services, protecting legal rights, and maintaining an appropriate archive of work and correspondence.
Providing personal information through this website is generally voluntary. However, if you do not provide information needed to respond to an enquiry, prepare a quotation, manage a booking, process payment, deliver images, or carry out a website design or branding project, TADO Visuals may be unable to respond fully or provide the requested service.
Where consent is the basis for a particular use, you may withdraw that consent. For mailing-list emails, you can unsubscribe using the unsubscribe link in the email.
Contact-form details are not used for newsletter or marketing emails unless you have separately subscribed or otherwise clearly opted in.
6. Automated Decision-Making
TADO Visuals does not use personal information submitted through this website for automated decision-making that produces legal or similarly significant effects.
Some third-party tools, such as Google reCAPTCHA, security systems, analytics tools, payment providers or spam-prevention services, may use automated processes to help detect fraud, spam, misuse, suspicious activity or technical issues. These processes are used to support website operation, security, payment handling and service administration, not to make final booking or service decisions without human review.
7. Payment Information
Payment may be made by the methods described on the relevant service pages or in written correspondence.
Where payment is made by bank transfer, TADO Visuals may receive records connected to the transfer, such as the sender name, amount, payment date and related transaction details.
Where payment is made through a third-party payment provider or payment link, payment information is processed by the relevant provider. TADO Visuals may use providers such as PayPal, Stripe or similar payment services.
TADO Visuals does not intentionally collect or store full payment-card details through this website.
Payment-card details should only be entered through the relevant provider’s secure payment page. Please do not send payment-card details through the contact form or by ordinary email.
TADO Visuals may retain invoices, payment records and related correspondence for accounting, tax, legal and administrative purposes.
8. Photography, Images and Identifiable People
Photography services may involve the creation, editing, storage, delivery and possible publication of images showing identifiable people.
This may include event participants, speakers, guests, wedding parties, family members, private clients, skiers, snowboarders, staff, organisers, venue representatives and others present during an assignment.
Photographs may also include contextual information such as location, date, time, event setting, clothing, visible name badges, venue details, or other information that may identify a person or organisation.
The use, delivery and licensing of photographs are governed by the relevant service page, pricing page, FAQ page, Legal Disclosure page, and any written quotation or booking agreement.
Unless otherwise agreed in writing, selected images from assignments may be used for portfolio display, website content, social media, editorial submissions, competitions and related self-promotional materials, as described in the relevant service terms. TADO Visuals will not knowingly publish images where publication would be unlawful or where confidentiality, private-use restrictions or other publication limits have been agreed in writing.
If confidentiality, private-use restrictions or additional permissions are required, they should be discussed before booking and confirmed in writing.
Where assignments involve private events, minors, restricted venues, sensitive contexts, or people who should not be photographed or published, the client, organiser or booking party should tell TADO Visuals in advance wherever possible.
9. Website Design, Client Materials and Third-Party Data
For website design and branding projects, clients may provide materials that include personal information relating to staff, customers, subscribers, collaborators, suppliers or other third parties.
Clients are responsible for ensuring that they have the right to provide those materials to TADO Visuals and that the materials may lawfully be used for the agreed project.
TADO Visuals may handle such information only as needed to provide the agreed service, such as preparing website content, setting up pages, configuring contact details, aligning business profiles, preparing email templates, or connecting approved third-party tools.
TADO Visuals is not responsible for the ongoing privacy compliance of client-owned websites, mailing lists, analytics tools, customer databases or third-party accounts unless this has been specifically agreed in writing as part of the project.
10. Client Websites and Client-Controlled Accounts
Where TADO Visuals works on a client-owned website, domain, hosting account, Google Business Profile, social account, Mailchimp account or other third-party platform, the client remains responsible for the ongoing privacy compliance of that account, platform, website or mailing list unless a different responsibility has been agreed in writing.
TADO Visuals may help configure or improve those systems as part of an agreed project, but that work does not make TADO Visuals responsible for the client’s own long-term data handling, customer records, mailing-list consent, analytics configuration or legal compliance unless specifically agreed.
11. Where Personal Information Is Stored
Personal information may be stored in one or more of the following places, depending on how you interact with TADO Visuals:
- the website database, where form submissions are stored
- email inboxes and email systems
- website hosting systems
- WPForms or other form systems
- Google reCAPTCHA, anti-spam or security systems
- backup, security and technical systems
- client-management or administrative records
- accounting, invoicing or payment records
- PayPal, Stripe or other payment-provider records
- private gallery or file-delivery systems
- image-editing, storage or archive systems
- cloud storage or file-delivery tools
- Mailchimp or another mailing-list service, if you subscribe
- Google Analytics, Google Search Console, Google Maps, Google Business Profile or related Google services
- cookie-consent tools
- domain, hosting, social, email-marketing or other platform accounts used in website design and branding work, where relevant
- album, print-lab, production or delivery systems, where physical products are ordered
12. Retention of Personal Information
TADO Visuals retains personal information only for as long as reasonably necessary for the purpose for which it was collected, or for related business, legal, accounting, tax, record-keeping, dispute-resolution, security or administrative purposes.
Retention periods vary depending on the type of information:
| Type of information | Typical retention approach |
|---|---|
| General enquiries that do not become bookings or projects | Retained only for as long as reasonably necessary to respond, follow up and maintain appropriate enquiry records |
| Booking, assignment and project correspondence | Retained as needed for service delivery, client communication, business records, legal protection and dispute-resolution purposes |
| Invoices, payment records and accounting information | Retained for the period required or reasonably necessary for accounting, tax, legal and administrative purposes |
| Delivered photography files, galleries, image archives and project files | Retained for delivery, backup, portfolio, archival, business, legal and administrative purposes, unless deletion or restriction has been agreed in writing or is required by law |
| Website design and branding project materials | Retained as needed for project delivery, support, record-keeping, backup, legal and administrative purposes |
| Mailing-list subscription information | Retained until you unsubscribe, the mailing list is cleaned or archived, or your information is otherwise removed from the mailing-list system |
| Technical logs, security records, Google reCAPTCHA records, cookie-consent records and backups | Retained as needed for website operation, security, diagnostics, backup, consent management and maintenance |
Deletion from active systems may not immediately remove information from backups, archives or records that must be retained for legal, accounting, tax, security, dispute-resolution or legitimate business reasons.
13. Service Providers and Third Parties
TADO Visuals does not sell, rent or trade personal information.
TADO Visuals does not disclose personal information to third parties for their own marketing purposes.
Personal information may be processed through service providers and third-party tools where reasonably necessary to operate the website, manage enquiries, provide services, deliver work, process payments, maintain records or communicate with clients.
These may include:
- website hosting providers
- WordPress and website plugins
- WPForms or other contact-form tools
- Google reCAPTCHA, anti-spam and security providers
- email providers
- PayPal, Stripe or other payment processors or payment-link providers
- accounting or invoicing tools
- Mailchimp or other email-marketing services
- private gallery or file-delivery services
- cloud storage, backup or archive services
- website security and backup plugins
- cookie-consent tools
- Google services, including Google Analytics, Google Search Console, Google Maps and Google Business Profile
- social media platforms, where communication or publication takes place through those platforms
- printers, album makers, couriers or labs, where physical products are ordered
- second photographers, videographers, designers, developers, assistants or other collaborators, where needed for an agreed service
- professional advisers, insurers, authorities or legal bodies, where reasonably necessary
This processing is limited to what is reasonably necessary for the relevant purpose.
Depending on the service and the context, some providers may act as processors or service providers acting on instructions, while others may act as independent controllers for certain parts of their service, such as payment processing, account security, fraud prevention, platform analytics or legal compliance. Their own privacy policies and terms may also apply.
14. Mailchimp and Email Subscriptions
If you subscribe to TADO Visuals updates, your subscription information may be processed through Mailchimp or another mailing-list service.
Mailing-list services may process information such as your name, email address, subscription status, unsubscribe status, signup source, email opens, link clicks and related technical data.
You can unsubscribe from marketing emails at any time by using the unsubscribe link in a marketing email.
Unsubscribing from marketing emails does not prevent TADO Visuals from sending service-related or administrative messages where those messages are necessary in connection with an enquiry, booking, project, payment, delivery, legal matter or previous communication.
Unsubscribing from marketing emails also does not delete service-related correspondence, booking records, invoices, project records or other information that may need to be retained for legitimate business, legal, tax, accounting or administrative purposes.
15. Cookies and Similar Technologies
This website uses cookies or similar technologies for website operation, security, forms, Google reCAPTCHA, analytics, embedded content, mailing-list signup forms, cookie-consent management and related functionality.
These may include:
- technical cookies used by WordPress or website infrastructure
- cookies or identifiers used by WPForms, Google reCAPTCHA, security tools or anti-spam systems
- analytics cookies or similar technologies used by Google Analytics
- cookies or tracking technologies connected with Google Maps embeds or other third-party services
- cookies or tracking technologies connected with Mailchimp signup forms or email links
- cookies used to remember cookie-consent preferences
This website uses a cookie-consent tool to help manage consent for non-essential cookies and similar technologies.
You can control cookies through your browser settings and, where available, through the cookie-consent settings on this website. Blocking some cookies may affect how parts of the website function.
Where notice, consent or other controls are required for non-essential cookies or similar technologies, TADO Visuals will provide them as required by applicable law.
16. Analytics, Embedded Content and External Platforms
This website uses Google Analytics and Google Search Console to understand website use, monitor performance, diagnose technical issues, and improve website structure and content.
The site may include Google Maps embeds, Google Business Profile links, social-media links, payment links, private-gallery links, email-marketing forms, or other third-party tools.
External platforms have their own privacy policies and practices. TADO Visuals is not responsible for the privacy practices of third-party websites or services that it does not control.
17. International Transfers
TADO Visuals is based in Japan, but some service providers may operate outside Japan. Personal information may therefore be transferred to, stored in or processed in countries outside your country of residence.
This may include processing through website hosting providers, email systems, PayPal, Stripe, Mailchimp, Google services, analytics tools, Google reCAPTCHA, cloud services, private-gallery systems, file-delivery tools, backup providers, security tools, cookie-consent tools, album or print-lab services, and other technical or administrative services.
Where services such as Mailchimp, Google, PayPal, Stripe or similar international providers are used, personal information may be processed in the United States and other countries where those providers, their affiliates or subprocessors operate.
For users in the European Economic Area or the United Kingdom, transfers to Japan may be covered by adequacy arrangements where applicable. Onward transfers from Japan to service providers in other countries may rely on the transfer mechanisms, safeguards, terms or certifications used by those providers, where required.
Where required, TADO Visuals will take reasonable steps to handle international processing and third-party service use in accordance with applicable law.
18. Security
TADO Visuals takes reasonable steps to protect personal information against unauthorised access, misuse, loss, alteration or disclosure.
These steps may include appropriate website security measures, access controls, secure account practices, Google reCAPTCHA or anti-spam tools, backups, software updates, careful handling of client materials, and limiting access to personal information where appropriate.
If a security incident occurs that affects personal information, TADO Visuals will take reasonable steps to investigate, respond and make any notifications required by applicable law.
However, no method of transmission over the internet and no method of electronic storage is completely secure. Absolute security cannot be guaranteed.
Please do not send unnecessary sensitive personal information, payment-card details, passwords or confidential documents through the contact form or by ordinary email. Where sensitive information, account access or confidential project material is required, the safest practical method of sharing it should be agreed where appropriate.
19. Children and Minors
This website is not directed at children.
Photography services may sometimes involve children or minors, especially in connection with weddings, family sessions, events or action sports sessions. Where minors are involved, the client, parent, guardian, organiser or responsible adult is responsible for ensuring that appropriate permissions and safeguards are in place.
If you believe that a child has provided personal information through this website without appropriate permission, please contact TADO Visuals.
20. Your Rights
Depending on where you are located and which laws apply, you may have rights in relation to your personal information.
These may include the right to:
- request information about how your personal information is handled
- request access to personal information held about you
- request correction of inaccurate information
- request deletion of personal information
- request restriction of certain processing
- object to certain processing
- withdraw consent where processing is based on consent
- request portability of personal information in some circumstances
- unsubscribe from marketing emails
- request that third-party provision cease, where applicable under relevant law
To make a request, contact TADO Visuals at: info@tadovisuals.com
Some requests may be limited where information must be retained for legal, tax, accounting, contractual, administrative, dispute-resolution, security, archival or legitimate business reasons, or where fulfilling the request would affect the rights and freedoms of others.
You may also have the right to contact the relevant data-protection authority in your jurisdiction.
21. Links to Third-Party Websites
This website may contain links to third-party websites, including social media platforms, client websites, partner websites, payment providers, gallery systems, mailing-list services or other external services.
If you follow those links, the third-party website or service will have its own privacy policy and practices. TADO Visuals is not responsible for the privacy practices of third-party websites or services.
22. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time.
Any changes will be posted on this page with the updated revision date.
23. Contact
For questions about this Privacy Policy or about how personal information is handled, please contact: info@tadovisuals.com
For formal business and transaction information, please see the Legal Disclosure page.